Every full-time faculty member (teaching faculty, as well as counselors and librarians) has access to a Personal Professional Development Fund (PPDF) of $225. You do not need the approval of the Faculty Professional Development Committee to use these funds, but you must report the use of the PPDF funds whenever you request funding from the College Professional Development Fund.   You must use this PPDF money before requesting money from the College Professional Development Fund.   If your planned activity costs more than what you have left in your PPDF, you may use your remaining PPDF as a partial payment and apply to the CPDF for the remainder.

 Adjunct faculty do not have any PPDF money.

You may not give this money to anyone else.  If you do not use it, it will not be carried over to the next year.  The AIS codes for this Personal Professional Development Fund (Individual Equity) are:

• 10300-145003-00 (District)
• 10300-145003-01 (Portsmouth)
• 10300-145003-02 (VB)
• 10300- 145003-03 (Ches)
• 10300-145003-04 (Norfolk)

Once a full-time faculty has exhausted his or her Personal Professional Development Fund, he or she may apply for additional money from the College Professional Development Fund.   Adjunct Faculty do not have access to the PPDF, but should apply directly to the CPDF.  The CPDF has a total of  $125,000 for the 2008-2009 academic year.    This fund is not available to administrative faculty.   The maximum amount that will be awarded per fiscal year (July 1-June 30) is $1275 per full time faculty or $600 per Adjunct Faculty.  You can request money for more than one activity throughout the year, as long as the grand total doesn’t exceed the maximum amount.

The AIS codes to use for this CPDF are:

• 10300- 145016-00(District),
• 10300-145016-01(Ports),
• 10300-145016-02(VB),
• 10300- 145016-03(Ches),
• 10300-145016-04(Nor)

Note:  Account codes (previously object codes) will be added following the AIS codes indicated above.  On the Budget and Pre-approval Form you will enter  61221 for organizational memberships,  61224 for Workshop and Conference Reservation Fees,  61227 for airfare, taxi, tolls, lodging, meals,  and personal vehicular mileage.  The Account code is  61225 for Tuition.

Both the PPDF and the CPDF may be used for the following purposes:

a)    Conferences and workshops

You must fill out the Budget and Pre-Approval Form (BPAF) from the TCC Travel Workbook, and submit it to your Division Chair or Supervisor.   Registration may be pre-paid using this form or you may be reimbursed.  All other expenses (airfares, automobile travel, hotel, meals, etc.) will be reimbursed following the conference.  Travel by more than three employees to the same conference (other than VCCS sponsored activities) requires permission from VP Milloy.

b)    Membership in discipline specific professional associations .  These associations must be on the approved list maintained by the Faculty Professional Development Committee.  This list is available upon request from the committee chair, or it is available on-line.  You may also submit recommendations for additions to the committee chair.  To pay for a Professional Membership, use the Budget and Pre-Approval Form (BPAF).    Submit this form, along with the application for membership to your supervisor who will forward it to the Provost, and then the Business Manager.  You may pay for membership with either the PPDF or CPDF or a combination of the two.    If your membership exceeds funding still available to you, you must include a check made out to the association for the difference.  The college will pay the membership.  Reimbursement is not allowed.

c)   Tuition:  You must pay for tuition yourself and then get reimbursed after turning in your passing grades.  Business Managers have tuition reimbursement package. 

1)Full-time faculty must first exhaust the money available to you through the “Tuition Reimbursement” program  before applying to the CPDF.   This fund, which is sometimes called the Provost’s Tuition Fund,  is under “Tuition Reimbursement” in the Funding section of the HR-78 Form.    This fund pays a maximum of $500 per person per year, on a first-come first-served basis. This fund should be used before using any other fund, because it may only be accessed one time each year.   If your tuition exceeds $500 you may use PPDF for the additional funding needed.  If the combination of these two funds is still not sufficient, then you may apply to the CPDF.  You may also apply to the CPDF for a second and third course, until you reach the maximum amount of $1200 

2) Adjunct faculty do not have access to the Provost’s Tuition Fund or the PPDF, but may receive tuition money from the CPDF.

3) Tuition Assistance requires that an HR-78 form be filled out for each course (prior to taking it), and that an  HR-79 be filled out each academic year.  Please fill out one CPDF application for each graduate course!

Reimbursement: 

a) To receive reimbursement for travel, fill out and sign the Travel Reimbursement Claim Form from the TCC Travel Workbook.  Turn this in to your Dean (or supervisor) along with your Budget and Pre-approval Form that was returned to you,  and any appropriate receipts.

b) To receive reimbursement for tuition, submit the following:

                  1) Signed HR 78 (This was returned to you after the HR office and the President or her designee signed it)

2)  Signed HR 79 (This should be signed by the employee, supervisor, and Provost) 

A new HR 79 is completed each academic year.

                  3)  E-mail Award/Authorization letter for all funds other than PPDF or Tuition Reimbursement

                  4)  Completed Accounting Voucher (See Business Manager for details)

                  5)  Completed State Disbursements Accounting Grid (See Business Manager for details)

                  6)  Copy of Grade report

                  7)  Copy of receipt to prove payment of tuition.

Example:  Full-Time Faculty at the Portsmouth Campus:

1.  Your first expense of the year is a professional membership for $110.  Use your PPDF and submit a Budget and Pre-approval form to your Academic Dean with the code 10300-145003-01-61221, along with your filled-in membership form.  The college will pay for the membership.  They will not reimburse professional memberships!

2.  Your second expense is a conference that costs $950 ($300 Registration, $220 airfare, $150 Meals, $280 hotel) .  Apply to the CPDF for $835.  After receiving your authorizing e-mail, submit your Budget and Pre-approval Form with $115 PPDF which is the remainder of your PPDF, and  $835 CPDF.  You may have the college pay in advance for  registration, but you will be reimbursed for airfare,  hotel,  food and lodging.  You may elect to pay for it all yourself in advance and get reimbursed after you return.

It might be coded as follows:              

10300-145003-01-61224    $115

10300-145016-01-61224    $185    ( the registration is to be paid partly out of PPDF and partly out of CPDF)

0300-145016-01-61227      $650    (airfare, lodging and meals all come from the same Account code)

3.  Your third expense is college tuition at $1600.  You will apply to the CPDF for  $365 (which is all that you have left of your maximum of $1200) and then after receiving your authorizing e-mail, submit  HR 78 and HR79 with CPDF $365 and Tuition Reimbursement (sometimes called Provost Tuition Fund)  $500.  You will pay the entire tuition yourself, but you will have $865 reimbursed after you turn in your passing grades.   If you still had PPDF money left, that would show up in the “Individual Equity” space.

4.  Anything else that you do during the fiscal year, you will pay for yourself.

 

Application Process:

To apply for CPDF funding, please send a printed application to the committee chair (David Wright at the Virginia Beach Campus), or you may submit your application by e-mail --dwright@tcc.edu.

 The Word Document may be found on line, or obtained by sending an e-mail to dwright@tcc.edu. 

Please fill out the form completely!!!  Do not send the Budget and Pre-approval form or anything else other than the CPDF Application to David Wright. 

• Once your application has been approved (typically within one week), an e-mail will be sent to you indicating this approval. 
• Attach the e-mail announcement of your award to your other documentation (Budget and Pre-Approval Form for conferences and professional associations or HR-78/79 for tuition).
• Submit it to your Dean (Division Chair) or other superior, who will forward it to the Provost.   
• It is your responsibility to plan well enough in advance that you may receive approval from the committee in time to submit your Budget and Pre-Approval at least 3 weeks prior to your trip (6 weeks for international travel), or prior to the start of the semester if you are applying for tuition.

To insure funding, please submit your application as soon as possible.

Applications will not be approved if they are submitted after the first day of the semester (for tuition) or after the conference.    You must have enrolled in the Electronic Data Interchange Program, to receive a reimbursement.   

The fiscal year ends on June 30, so for trips that are late in June or early in July contact the committee chair for instruction